Office Manager

About the role

This is a rare opportunity to step into a highly visible leadership role that serves as the operational backbone of the company. The successful candidate will manage all day-to-day office operations while serving as the central point of coordination for administrative, financial, and project support functions.

Responsibilities

• Manage all day-to-day office operations while serving as the central point of coordination for administrative, financial, and project support functions
• Own the company's payroll process, including certified payroll reporting and Davis-Bacon wage compliance
• Manage all permitting activities, ensuring applications, approvals, and project documentation are completed accurately and on schedule
• Administer and manage all aspects of QuickBooks, payroll, and financial recordkeeping
• Manage budgeting support, purchasing, accounts payable, and other day-to-day financial operations
• Manage scheduling and coordination for field personnel, estimators, project teams, and sales staff to maximize efficiency
• Partner with company leadership to improve operational processes, drive efficiency, and support continued business growth
• Manage relationships with legal counsel, accounting firms, insurance providers, equipment vendors, uniform providers, copier vendors, and other key business partners
• Manage workforce compliance programs, including badging, fingerprinting, drug testing, training, and employee onboarding requirements
• Manage HR administration, employee records, benefits coordination, and personnel-related processes
• Ensure ongoing compliance with municipal, state, federal, and project-specific regulations and reporting requirements
• Lead, mentor, and manage the administrative team while fostering a positive, accountable, and high-performing work environment

Requirements

• Experience managing office operations within a construction, contracting, engineering, or related industry environment
• Strong knowledge of certified payroll and Davis-Bacon wage compliance requirements
• Advanced QuickBooks experience, including payroll administration
• Experience managing accounts payable, budgeting, purchasing, and general business operations
• Experience coordinating field operations, project schedules, and construction personnel
• Experience managing relationships with attorneys, accountants, insurance providers, vendors, and other outside business partners
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication, leadership, and problem-solving skills
• Positive, hands-on management style with a strong sense of ownership and accountability
• Self-starter who is eager to learn, continuously improve, and become a trusted business partner to company leadership

Nice-to-Haves

• Experience supporting public works, transportation, airport, municipal, or infrastructure construction projects
• Familiarity with CDOT project requirements
• Experience managing compliance requirements for Denver International Airport projects, including badging and security procedures
• Construction accounting experience
• HR leadership or employee relations experience
• Experience implementing or improving business processes, systems, or operational workflows

Pay

$100,000 - $140,000, depending on experience

Schedule

Full-time