Office Manager

Pay: $55,000 to $65,000 a year Total Services, Inc. is an owner run logistics company in Louisville, with our own trucks through our sister company, P and L Express, Inc. This is the seat that runs the office for both companies, and the books come first. Bookkeeping is the core of the job, not a side duty. Billing, payables, payroll prep and the month end close for two companies, all in QuickBooks (Desktop now, Online as we finish the move). Once you have the books mastered, the rest of the office is yours too: the day to day administration, and in time more of the operations support that keeps loads moving. What you'll doOwn the books for both companies: invoice customers out of our transportation management system (TMS) and QuickBooks, match carrier invoices to proof of delivery, and reconcile daily.Key a high volume of invoices fast and accurately, and keep the data clean.Bring the cash in and pay out clean: apply payments, work the aging report, enter carrier and fuel bills, run the daily check run and manage Positive Pay with the bank.Prepare driver payroll from electronic logs and timecards, build the payroll file for our outside accounting firm and calculate sales commissions every two weeks.Close the month for both companies: intercompany balances, the missing proof of delivery report and fuel receipts to our equipment leasing providers.Run the office: mail, filing, supplies, vendor calls and the small things that keep an owner run company moving.After the books are second nature, pick up operations support: load documentation and customer updates. What you'll bringFull charge bookkeeping you have done yourself: payables, receivables, bank reconciliation, payroll prep and month end close.Hands on work in QuickBooks Desktop and QuickBooks Online.Fast, accurate keyboarding and strong Excel.Office administration you have owned, in a small company where nobody hands you a binder.The habit of building a better process when you find a slow one.Trucking or logistics experience is a plus, not a must. What we offerMedical, retirement plan with a company contribution, and vacation.Real training. You learn our books side by side before you run them on your own.You report straight to the owner, so decisions happen fast.Both companies in one seat, so you see the whole business, not a slice of it.The freedom to build your own workflow and processes, and appreciation for the work you do. That is what the people here say keeps them here.A steady business. Louisville Business First has named us to its Fast 50 fourteen times, including this year.People stay. Our turnover runs well below the industry average.