Office Manager

Core Job Responsibilities & Duties

• Oversee daily office operations, including managing office supplies and equipment.
• Cook with vendors and service providers to ensure smooth office functioning.
• Manage office budgets and track expenses.
• Provide administrative support to ownership, including scheduling meetings and managing calendars.
• Handle confidential information with discretion.
• Process and manage all accounts payable transactions, ensuring timely and accurate payments.
• Verify and reconcile vendor invoices and statements.
• Maintain and update vendor files, including W-9s and other necessary documentation.
• Resolve any discrepancies or issues related to accounts payable.
• Perform monthly bank and credit card reconciliations to ensure accuracy and completeness of financial records.
• Prepare and review reconciliation reports for management.
• Aid with special projects as needed.
• Ensure compliance with company policies and procedures.
• Maintain accurate and organized financial records and documentation.

Qualification Standards & Company Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 3–5 years of administrative or office management experience, preferably in a fast-paced, service-driven environment.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office Suite and other relevant software.
• Strong interpersonal skills with the ability to work collaboratively across departments.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented with strong organizational and multitasking skills
• Ability to work under pressure and adapt to changing situations
• Ability to lead by example and support a positive office culture.
• Demonstrated experience managing vendors, scheduling, and office logistics.
• Ability to anticipate needs, identify problems, and implement effective solutions.
• Comfortable prioritizing and making decisions with minimal supervision.
• Must adhere to company values and uphold professional standards at all times.
• Must be dependable, punctual, and capable of working in a dynamic environment.
• Commitment to ongoing professional development and learning.