Office Manager

Scope and Purpose

The Office Manager serves as a support person to the Corps Officers at The Salvation Army in Saratoga Springs and is responsible for office management duties, including ordering supplies, sending thank you correspondence relating to mail appeal, inputting donation data entry, preparing weekly financial deposits, reporting on grants, coordinating volunteers, recording and reporting statistics, and providing general office and secretarial duties for the Department.

Essential Duties and Responsibilities

• Coordination, oversight, and organization of all volunteers
• Ordering of office supplies
• Aid in screening visitors and taking detailed messages
• Maintain a neat office area
• Report on grants
• Assist with seasonal applications and Christmas distribution
• Maintains the confidentiality of clients, shelter/programs, agency, and/or The Salvation Army
• Receive all monetary and in-kind donations that are brought into the Salvation Army and keep appropriate records for each
• Write and send thank you postcards to donors
• Accept and put away physical donations
• Accept packages and faxes, notifying the intended recipient
• Submit billing information for health home clients as necessary
• Any other duties deemed necessary by their Corps Officers

Special Skills, Certificates, Licenses, Registrations

• Associate degree and at least three to five years’ experience in relative work preferred
• Proficient in Microsoft Word, Excel, Mail Merge and PowerPoint
• Strong interpersonal skills; Applies tact in diplomacy in dealing with internal and external constituents
• Strong attention to detail and accuracy
• Superb written in verbal communication skills
• Comfortable in high profile situations as well as with “sleeves rolled up”
• Able to handle multiple tasks in a fast-paced environment
• Training in food safety and food handling through Health Department, as needed