Office Manager

Job Details

Part-time contract assignment from July 2026 through January 2027
20 hours per week; preferred schedule of 5 days/week, 4 hours/day
100% onsite in downtown Minneapolis
Preferred working hours within the 9:00 a.m.–3:00 p.m. window to support team collaboration
Pay: $26.00–$27.00/hour, depending on experience
Equipment provided for remote work

Key Responsibilities

• Cook up recurring business operations meetings, prepare agendas, track action items, and maintain shared calendars.
• Support day-to-day office operations, including mail distribution, office supplies, facilities coordination, and general administrative tasks.
• Aid in marketing project coordination by managing timelines, maintaining task lists in Jira, coordinating with internal teams and vendors, and supporting event logistics.
• Provide project coordination support for the organization's SOC 2 remediation initiative by tracking deliverables, organizing documentation, scheduling meetings, and monitoring project progress.
• Support accounting functions, including accounts payable and receivable coordination, expense reports, credit card reconciliations, check requests, wire transfer requests, budget tracking, and audit documentation.
• Cook up HR onboarding and offboarding activities, training logistics, employee communications, and administrative documentation.
• Plan and coordinate internal meetings, leadership meetings, board logistics, and team events, including room reservations, catering, and materials preparation.
• Maintain Teams, SharePoint, Confluence, and other shared resources, ensuring documentation and distribution lists remain current.
• Draft professional communications, monitor deadlines, and provide cross-functional administrative support to ensure operational continuity.

Minimum Requirements

• Associate's degree or equivalent combination of education and administrative experience preferred.
• 3+ years of administrative, operations, project coordination, office management, or business support experience.
• Experience supporting multiple departments in a fast-paced environment.
• Working knowledge of Microsoft Office, including Outlook and Excel.
• Experience with Jira, Teams, SharePoint, or Confluence is preferred but can be learned.
• Experience supporting accounting functions such as AP, AR, expense reporting, or financial documentation is preferred.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects, meet deadlines, and work independently with minimal supervision.
• Professional demeanor with the ability to handle confidential financial and HR information.