Office Manager

About the role

Alfred Mental & Addiction Health (AMAH) is responsible for the operation of services focusing on people with a severe mental illness residing in the Inner South Eastern area of Melbourne. The single most important goal of AMAH is to create an environment that facilitates clinical recovery, supports individual recovery efforts and strives to minimise service system barriers to the recovery process.

Responsibilities

• Play a pivotal role in ensuring the smooth and efficient operations of AMAH Services located at Level 4, 549 St Kilda Road as well as providing executive support to Manager, Strategy & Planning (S&P).
• Provide day-to-day oversight of site operations, facilities management, building maintenance and assets at this office.
• Inclusive within the role is the provision of executive support to the Manager S&P, including diary management, meeting minutes and other executive support functions for S&P team.
• Work closely with the AMAH Executive Team and other AMAH stakeholders, to identify areas for improvement and review operational efficiencies, contributing to an optimal workplace environment through the promotion of workplace health and safety and sustainability initiatives.

Requirements

• Experience in office management, executive support or senior administrative coordination in a complex environment.
• Experience managing competing priorities, maintaining accurate records and providing responsive support to multiple stakeholders.
• Experience working collaboratively with staff across different professional backgrounds, levels and functions.
• Proficiency in contemporary ICT Systems including Microsoft Office365 applications such as Teams, Word, Excel, PowerPoint, SharePoint and Outlook, as well as Adobe Acrobat.
• Experience maintaining administrative systems, shared workspaces, registers, distribution lists or document repositories.
• Experience supporting contracts, agreements, leases, project tracking or similar administrative monitoring functions.
• Ability to work promptly and independently, exercise sound judgement and maintain confidentiality and discretion.
• Experience working alongside people with lived experience, valued.
• Experience working in public health or mental health sector (desirable).
• Relevant qualifications in business, management, administration, human resources or health-related discipline (desirable).
• Australian working rights.
• Current Influenza vaccination.
• Be willing to undergo a Background Check.

Qualifications

• Relevant qualifications in business, management, administration, human resources or health-related discipline (desirable).

Skills

• Experience in office management, executive support or senior administrative coordination in a complex environment.
• Experience managing competing priorities, maintaining accurate records and providing responsive support to multiple stakeholders.
• Experience working collaboratively with staff across different professional backgrounds, levels and functions.
• Proficiency in contemporary ICT Systems including Microsoft Office365 applications such as Teams, Word, Excel, PowerPoint, SharePoint and Outlook, as well as Adobe Acrobat.
• Experience maintaining administrative systems, shared workspaces, registers, distribution lists or document repositories.
• Experience supporting contracts, agreements, leases, project tracking or similar administrative monitoring functions.
• Ability to work promptly and independently, exercise sound judgement and maintain confidentiality and discretion.
• Experience working alongside people with lived experience, valued.

Benefits

• Salary packaging & novated leasing through Maxxia.
• Onsite car (subject to availability) and bike parking opportunities, deducted pre-tax!!
• Fantastic onsite fitness facilities nearby at The Alfred through ProSport health and fitness.
• Childcare services nearby at The Alfred managed by KU Children’s Services.
• Close to public transport and cafes.