Office Manager

About the role

This position is responsible for overall front office activities, including the Reception Area, mail, large purchasing requests and facilities. The office manager will assign tasks to co-workers in order for the office to be efficient and accomplish daily goals.

Responsibilities

• Manages the Reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervises and coordinates administrative activities.
• Responsible for maintenance and alteration of office areas and equipment to include layout, arrangement and housekeeping of office facilities.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with the Company purchasing policies and budgetary restrictions.
• Responsible for the facilities day-to-day operations to include but not limited to maintenance of office equipment, including copier, access keys.
• Participates as needed in special department projects.
• Other duties as assigned.

Requirements

• Bachelor’s Degree or equivalent combination of education and experience preferred.
• Minimum of 2 years of previous experience in office management.
• Valid state issued driver’s license in good standing and acceptable driving record.

Competencies

• Communication Proficiency.
• Teamwork Orientation.
• Detail Orientation.
• Decision Making.
• Customer Service Orientation.
• Time Management.

Qualifications

• Able to read, write and speak English fluently. Bilingual is a plus.
• Attend and perform work in a professional and courteous manner in accordance with the employer’s requirements.
• Demonstrated willingness to participate in growing market share through community involvement.
• High degree of overall computer proficiency.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) preferred.
• Maintains a positive attitude and working environment through organization and communication.
• Able to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment.
• Attention to detail and follow-through.