Office Manager

Responsibilities

• Overtake accounts payable and receivable, guaranteeing prompt invoicing and collections.
• Process payroll and oversee employee benefits.
• Maintain precise financial records utilizing QuickBooks.
• Prepare financial reports and offer assistance with budgeting.
• Reconcile bank statements and oversee cash flow.
• Manage everyday office operations, including scheduling, correspondence, and record-keeping.
• Coordinate appointments and job schedules for field technicians.
• Maintain organized filing systems and uphold compliance with company policies.
• Act as the principal liaison for clients, addressing queries and ensuring client satisfaction.
• Communicate with insurance adjusters to facilitate claims and ensure correct documentation.
• Collaborate with project managers and technicians to enhance communication and project progress.
• Aid in hiring, training, and supervising office staff.

Requirements

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong comprehension of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is advantageous.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a bonus.
• Ability to adapt to new technologies and software platforms as required.

Qualifications

• Proficiency in QuickBooks (Online) with at least 3-5 years of hands-on experience.
• Strong understanding of bookkeeping principles, including accounts payable/receivable, payroll processing, bank reconciliations, and financial reporting.
• Familiarity with job costing and Work-in-Progress (WIP) revenue recognition is advantageous.
• Skilled in Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience with industry-specific software such as Xactimate, DASH, or proprietary CRM systems is a bonus.
• Ability to adapt to new technologies and software platforms as required.

Benefits

• 401(k) matching
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Pay

TBD

Schedule

TBD