Office Manager

Key Responsibilities And Duties

• Initiate and ensure completion of candidate/new hire assessments, background screenings and e-verify documents.
• Maintain employee vacation requests and training records in Workday.
• Act as liaison between employee and plant/upper management.
• Perform new hire orientation and on-boarding.
• Perform new hire, random, and specific issue drug testing.
• Maintain employee worker documents in Workday for all other areas, such as discipline, MVR reports, special payroll items, confidentiality agreements, consent forms and other documents as needed.
• Afford assistance with preparing corrective actions and maintaining attendance points for hourly employees.
• Ongoing recruiting of talent and open positions.
• Build local relationships in community to source best talent and build pipeline.
• Attend local career fairs/community/network events to raise awareness of Ring opportunities.
• Manage job postings on company approved resources.
• Manage candidates through the recruiting/onboarding process.
• Maintain Payroll records.
• Submit bi-weekly time cards to payroll through Workday.
• Maintain employee attendance points and accrued hours.
• Manage temp agency relationships and ensure proper background checks and drug screens are completed on all temporary employees on premise.
• Manage temporary labor onboarding and time tracking.
• Provide ES with all temporary agency contracts.
• File and manage worker’s comp claim process for the facility.
• Contact Employee Services of any injury or illness reported by employee.
• File first report of injury into worker’s comp system.
• Maintain contact with employee throughout leave and update status to Employee Services.
• Cook up all written communication with injured employee.
• Provide employee with instructions on maintaining communication with plant and worker’s comp provider before and during treatment.

Benefits

• Administer enrollment and coverage changes.
• Liaison with plant employees.
• Promotes company Wellness program (create/coordinate events, purchase healthy snacks for employees etc.).
• Afford support to Plant management in coordinating employee training.
• Afford support to ERP and EAM system needs as designated by the Plant Manager.
• Answer telephone and greet visitors in a professional and courteous manner consistent with Ring Container Technologies standards.
• Communicate with customers on requests, complaints, or order changes.
• Take/relay accurate messages, and screen calls when necessary.
• Maintain visitor log and call log.
• Greet applicants and follow Ring recruiting practices.
• Maintain confidentiality agreement files; ensuring all new and returning visitors sign agreement on an annual basis.
• Support the administrative needs of the plant management team.
• Coordinate purchase needs with all staff members.
• Maintain all supply purchases within assigned budget.
• Maintain housekeeping in front office, storage closets, break room and restrooms.
• Schedule and coordinate plant programs, including but not limited to hearing tests, training, picnics, community events.
• Afford assistance with travel for employees participating in events outside of normal plant operations.
• Afford assistance in preparing presentations and other communications as needed to support management team.
• Maintain petty cash fund, balances and file reports to headquarters.
• Complete UPS and Federal Express records for shipment.
• Forward delivery receipts and approved invoices to headquarters for timely arrival.
• Attend all training and meetings designated for the Office Manager position.
• Support the development, implementation, maintenance and ongoing improvement of food safety, food defense, and quality systems to ensure compliance with third-party food safety standard guidelines.
• Coordinate safety training with the safety champion in the plant; may be designated as the safety champion in the plant.
• Maintain all safety documentation associated with training, injuries, near miss, investigations and meeting minutes.
• Follow Ring Container Technologies Incident Investigation and Reporting Procedures.
• Coordinate medical evaluation for injured employee at an occupational health clinic.
• Administer and support all OSHA related and required activities performed at the plan as needed.

Experience, Educational And Technical Qualifications

• A self-motivated individual with 2-3 years of experience in an administrative role.
• Associates Degree and experience in a manufacturing environment preferred.
• Good oral and written communication skills and be able the read, write and understand English to produce professional correspondence and handle customer service requests.
• The candidate must possess the ability to work well under pressure and be able to coordinate numerous activities.
• A sense of urgency, accountability, business ethics, professionalism, self-motivation and the desire and focus to improve the business.
• Well trained in computer software such as: ERP, EAM, PowerPoint, MS Office and NWA Quality Analyst.

Ring Container Technologies is an equal opportunity employer.