Office Manager
About the role
The Office Manager oversees the day-to-day operations of RGi's offices, creating an exceptional workplace experience for employees, leadership, and visitors. Key responsibilities include managing office communications, coordinating vendors, and supporting onboarding logistics.
Responsibilities
- Owns the day-to-day operations of the offices, ensuring a clean, organized, efficient, and professional work environment.
- Manages daily operations, including opening and closing the office, office communications, visitors, mail, and calendars.
- Maintains office and kitchen supplies, including snacks, beverages, coffee service, and coffee machine maintenance, while coordinating onsite meals, catering, and meetings.
- Manages billing, invoices, expense reporting, operational metrics, administrative reporting, and organized records with accuracy and attention to detail.
- Collaborates with vendors, building management, maintenance, repairs, office services, and workspace preparation for new hires.
- Supports onboarding logistics, administrative projects, special initiatives, corporate events, office activities, and team offsites.
- Provides regular updates on priorities, progress, and action items while continuously improving office processes, organization, and efficiency.
- Handles phone calls, emails, and written communications professionally, asking thoughtful clarifying questions, and ensuring alignment on priorities and outcomes.
- Thrives in a fast-paced, high-pressure environment by adapting to shifting priorities, reading the room, and maintaining composure.
Requirements
- U.S. citizenship required.
- High school diploma required; bachelor’s degree preferred.
- 3+ years of office management, executive support, or administrative experience.
- Excellent written and verbal communication skills with a personable yet professional approach.
- Strong organizational, time management, multitasking, and attention-to-detail skills.
- Proficiency with Microsoft Office Suite.
- Experience managing vendors, consultants, and external business relationships.
- Proven ability to work independently, solve problems, prioritize competing demands, and drive work forward.
- Demonstrated ownership, adaptability, emotional intelligence, versatility, conscientiousness, and a big-picture mindset.
Qualifications
- Holds themselves accountable and consistently delivers high-quality results.
- Experience planning and coordinating meetings, events, offsites, and office functions.
- Anticipates needs, proactively solves problems, and exercises sound judgment and discretion.
- Demonstrates emotional intelligence and a positive, professional presence that strengthens company culture.
- Takes full ownership of office management responsibilities and consistently follows through without reminders.
Benefits
At RGi, you'll enjoy a comprehensive benefits package including:
- 100% paid employee healthcare & dental insurance
- Paid parental leave
- 401k with matching
- Escalating vacation time
- Referral bonuses
- Tuition reimbursement
- Professional development training
- Free beverages and snacks
- Weekly catered lunches and breakfast on Fridays
Pay
Competitive salary commensurate with experience.
Schedule
Full-time, in-office position.
Skills
Self-starter who takes ownership, is accountable for results, exercises sound judgment, reads the room, and anticipates needs before they arise.
Benefits
Comprehensive benefits package including:
- 100% paid employee healthcare & dental insurance
- Paid parental leave
- 401k with matching
- Escalating vacation time
- Referral bonuses
- Tuition reimbursement
- Professional development training
- Free beverages and snacks
- Weekly catered lunches and breakfast on Fridays
Company Culture
RGi fosters a strong and organic corporate culture defined by three pillars: Energy, Edge, and Execution. We are committed to creating an exceptional life experience where creativity thrives and challenges are embraced as part of the fun. We provide truly excellent benefits and opportunities for growth and leadership.
Equal Opportunity Employer
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for all positions.