Office Manager

Paine College · Augusta, GA · 2 mo ago

AdministrativeFull-time

Perform general office duties to include answering the telephone, routine telephone calls and messages to the president; preparing correspondence and memos; photocopying, filing, and keeping files current; opening and sorting incoming mail and correspondence; ordering supplies and prioritizing communication that the President needs to review.
Greet and serve all visitors, students, faculty, staff, and administrators.
Develop, maintain, and communicate to the President accurate information regarding calendar of appointments, travel, correspondence, and report deadlines.
Prepare/submit online requisitions for goods and/or services to the Enterprise Resource Planning (ERP) system (i.e., Jenzabar) and to the Business Office.
Ensure Request to Advertise and Recommend Hiring packages have all required documentation and signatures.
Prepare letters of employment, acceptance, and termination in accordance with documentation.
Set-up and coordinate all coordination for meetings, conferences, and retreats.
Attend meetings as requested to record minutes, transcribe, and distribute minutes of the meetings.
As requested by the President and Board of Trustees
As requested by the President and Board of Trustees chair, service the BOT and maintain accurate documentation of BOT meetings and actions. Maintain up-to-date BOT list.
Aid in the overall maintenance of the office.
Perform other duties as assigned.

Associate degree (Bachelor’s preferred} in Secretarial Science or related field.
A minimum of five (5) years of office experience is preferred.
Excellent technology skills (Windows, Excel, PowerPoint, Publisher).
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, and copiers.
Initiative-taking, able to set priorities and multi-task.
Strong written and oral communication skills as well as strong people skills.
Knowledge of principles and practices of organization, planning, records management, and general administration.
Ability to work occasionally beyond traditional hours of operation (e.g., evenings and weekends).
Ability to keep all communication confidential and to exercise discretion when releasing any information.

Note: If hired, the successful candidate will be asked to sign a Certification Statement indicating that they have read, understand, and will respect the Biblical Foundation Statement and the Christian Philosophy of Education Statement of Paine College. These statements may be found at https://paine.edu/web/about/about/foundational-statements

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