Office Manager

Position Summary

Boston Harbor Shipyard & Marina is seeking an organized, detail-oriented Office Manager to oversee daily office operations, billing processes, and administrative systems. This position plays a key role in supporting business operations by ensuring accurate billing, efficient administrative processes, and effective coordination across the organization.

Key Responsibilities

• Manage daily office operations and administrative functions
• Oversee tenant and marina customer billing processes
• Review invoices, account balances, and payment records for accuracy
• Aid with accounts receivable follow-up and collections
• Maintain organized tenant, customer, vendor, and contract records
• Generate reports using Excel and internal software programs
• Aid with utility billing, reconciliations, and account research
• Identify opportunities to improve office procedures and workflows

Qualifications

• Experience in office administration, office management, bookkeeping, billing, property management, or a related field
• Strong organizational and time management skills
• Intermediate to advanced Microsoft Excel skills
• Experience working with billing, invoicing, accounts receivable, or bookkeeping functions
• Strong attention to detail and accuracy
• Ability to manage multiple priorities simultaneously
• Ability to work independently, investigate issues, and develop practical solutions