Office Manager

Responsibilities

• Supervision of support staff including secretary, drivers and security.
• Monitor various areas of billing.
• Hire and train staff under direction of Program Director.
• Displays a thorough knowledge of office skills, computer hardware and software.
• Prepares accurate and detailed records and reports.
• Maintains and orders office supplies.
• Prepares minutes of meetings as requested.
• Composes and prepares correspondence, forms and reports as assigned.
• Maintains and monitors the distribution of outgoing and incoming mail.
• Notifies the director and administration of repair needs for equipment, phones and facilities.
• Attends staff meetings, agency sponsored management meetings and supervisory sessions regularly.
• Supports, assists and fills in for receptionist including answering phones, monitoring the billing system, and performing all other front desk functions as needed.
• Affords assistance with data preparation and entry, and control and verification of client data.
• Affords assistance with data collection for client care, research and evaluation projects.
• Collaborates with the MIS department to maintain correct client lists, maintain files, report difficulties and problems in the operation of the computer, and transfers all necessary data to MIS in a timely manner.
• Participates in unit meetings, in-service training sessions, quality assurance/utilization and peer review activities and other program activities as assigned; attends supervisory sessions regularly.
• Performs other related duties as assigned.
• Driving and travel.

Qualifications

• High School diploma or equivalent required.
• Administrative/clerical experience preferred.
• Must be 18 years or older.
• Valid Driver's License in good standing required.

Benefits

• Competitive salary.
• Supplemental income.
• Medical, Dental, Vision.
• 403(b).
• Generous paid time off benefits.
• Opportunity for personal and career growth.
• Team oriented environment – we practice the FISH! Philosophy.