Office Manager

About the role

The selected candidate will be offered a salary between $62,268.00-$72,298.00.

Responsibilities

• Provide critical administrative support to Assistant Commissioner of Business Operations.
• Schedule meetings, manage calendars, and arrange transportation.
• Manage office supplies budgets, process invoices, and track expenses.
• Order and manage office supplies, IT equipment, building management, and occupational safety.
• Collaborate with internal and external stakeholders to gather necessary information/data for operational projects.
• Coordinate with vendors such as WB Mason, Metropolitan Office and Computer Supplies to obtain quotes, invoices, ensure payments are rendered, etc.
• Maintain inventory, restock workstations, arrange equipment maintenance and repairs.
• Support initiatives and special events across other departments.
• Facilitate communication between leadership and staff to support productivity, safety, and ensure protocols are followed.
• Serve as the point of contact for service providers (e.g., maintenance, security, IT, medical, etc.) to ensure timely and effective service delivery.
• Assist with coordinating team-building activities and employee appreciation events.
• Assist with picking up and distributing payroll.
• Track, order, and manage Personal Protective Equipment (PPE) equipment.
• File (physical and digital), data entry, maintain databases, update documents, and prepare reports.
• Assist with tracking and ordering PPE equipment.

Requirements

• One year of experience as described in "1" above.
• Two years of experience in community work or community centered activities in an area related to the duties described above.
• Six years of experience in community work or community centered activities in an area related to the duties as described above.
• Education and/or experience which is equivalent to "1" or "2" above.

Preferred Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills, with the ability to interact sensitively with staff, children, families, and external agencies.
• Excellent organizational and multitasking abilities.
• Detail-oriented with strong problem-solving and decision-making skills.
• Ability to maintain strict confidentiality, especially when dealing with sensitive information about children and families.
• Familiarity with child welfare policies, ACS guidelines, and residential care best practices.
• Comfortable working in a fast-paced, high-stress environment where quick thinking and flexibility are required.

Additional Information

• This position has been reposted. Previous applicants do not need to reapply.
• Community Coordinator - Job ID #772752.
• Minimum Qualifications: See above.
• Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.
• Residency Requirement: New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
• Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.