Office Manager

About the Role

The Office Manager supports front desk operations, office administration, and cross-functional team needs to create a welcoming, professional, and well-run environment for employees, clients, and visitors.

Responsibilities

• Greet and check in visitors, clients, and vendors while maintaining a professional and welcoming front desk presence
• Manage incoming and outgoing mail, packages, and deliveries, including sorting, scanning, distribution, and FedEx label preparation
• Coordinate catering, room setup, technology, and post-meeting cleanup for internal meetings and events
• Reserve and manage meeting spaces, including auditorium and multipurpose rooms, for onsite meetings and large-scale events
• Maintain kitchen and common areas, including stocking supplies, tidying, and managing coffee stations and dishwasher
• Coordinate shipping of new hire welcome kits and assemble monthly onboarding materials
• Provide cross-functional administrative support, including document routing via AdobeSign, check mailings, scanning, and backup badge management

Minimum Requirements

• High school diploma or equivalent
• 0-2 years of experience in an administrative, receptionist, or office support role
• Proficiency in Microsoft Office (Outlook, Word, Excel) and/or Google Workspace
• Strong organizational and multitasking skills with excellent verbal and written communication
• Ability to handle confidential information with discretion

Preferred Qualifications

• Associate degree or higher
• Prior experience supporting executives or multiple departments
• Experience coordinating office events, catering, or large-scale internal meetings
• Demonstrated ability to work independently, prioritize in a fast-paced environment, and proactively support team needs

Pay

$24.86/hr - $29.25/hr

Schedule

Onsite in Rosemont, IL (Tuesday - Thursday); 20-25 hours per week; contract through end of year with potential for extension

Benefits

Eligible for Health, Dental, Vision, and 401K