Office Manager

Responsibilities

• Support program operations including administrative responsibilities such as supervising administrative/billing staff, reports, ordering supplies, data entry, billing report tracking, filing, phones, and sorting mail.
• Act as liaison to property management, vendors, and corporate departments.
• Facilitate reimbursements, invoice and check request tracking, petty cash custodian.
• Log receipt of incoming checks and/or cash, account deposits through designated channels.
• Screens calls, departmental communication, and administrative duties.
• Greet, receive, and assist visitors and callers.
• Aid general program operation including errands, office supplies inventory, ordering, and responsibility for office equipment maintenance.
• Enter data, such as demographics, history and extent of disease, diagnostic procedures and treatment.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.
• Other relevant duties as assigned.

Qualifications

• A High School Diploma or GED is required.
• Office management/administrative assistant experience is preferred.
• Knowledge of Microsoft Office and EHR software is preferred.
• Cultural Competency understanding is required.
• Bilingual is preferred.

Physical Requirements

• Seeing
• Hearing
• Speaking
• Stooping/Bending
• Working in cramped spaces
• Moving around facility
• Moving between offices/clients
• Driving – light errands
• Pushing/pulling/dragging items
• Sitting for long periods
• Standing for long periods
• Working outside/underground