Office Manager

About the Company

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary

We are seeking an experienced and focused Office Manager to assist with the daily administrative operations of our firm. The ideal candidate's responsibility is to create a positive, efficient, and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. The Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.

Essential Functions/Responsibilities

• Oversee the Entire administrative operation of an office.
• Guide an interdepartmental team to complete assigned projects on time, specifications, and accuracy and efficiency.
• Aid with the day-to-day operation workflow which includes overseeing the operation department, supervision and maintaining office supplies and needs.
• Partner with HR regarding general human resource questions, benefits, employee relations, etc.
• Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed.
• Collaborate with Executives and Leadership to assess departmental needs and goals to address operational gaps and/or processes.
• Aid in designing and maintaining clear operational guides to ensure consistency of operations.
• Maintain the strictest level of confidentiality with organizational information.
• Oversees the entire administrative operation of an office.
• Responsible for ensuring the office runs smoothly — handling logistics, supplies, and support staff. Often operates more autonomously with less direct oversight.
• Administrative tasks: reporting, documentation, communications.
• HR support: onboarding, employee relations interactions, and interviewing.
• Exercise a high level of autonomy in making day-to-day decisions related to office operations.
• Operate independently with limited team oversight while maintaining a strong impact on overall office efficiency and performance.
• Maintain flexibility and availability to travel as needed based on business demands.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities

• Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources.
• Attention to detail and process orientation.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Self-motivated with excellent interpersonal skills.
• Relationship building and influencing skills.
• The ability to act with integrity, professionalism, and confidentiality.
• The ability to thrive in a fast-paced, collaborative environment.
• Understanding and adhering to KPI’s and metrics.
• Able to type 45 WPM or more.

Education and Experience

• Bachelor’s degree in a related field of business, project management, etc.
• MBA Preferred
• 1 - 3 years of procedures or operations
• 3 - 5 years of manager/leadership experience, mentoring a team

Physical Demands

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching.
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to 10 pounds.

Compensation & Benefits for Working at Meneses Law

• Base salary of $60,000 - $65,000
• Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule: Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.

Schedule

• Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.

Name Recognition & Prestige Immigration Law Firm

• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety of volunteer events throughout the year.

Must Have

• The ability to work on a flexible schedule based on department and company needs.