Office Manager

Responsibilities

• Contract management, think paralegal
• Facilitate communication between prospect or client and Marcel, and when needed outside counsel
• Maintain up to date contract templates
• Manage the contract lifecycle by coordinating contract creation, revisions, amendments, renewals, execution, document retention, and ongoing maintenance to ensure accuracy, compliance and accessibility of all contractual records
• Bookkeeping
• General bookkeeping
• Monthly invoicing
• Process accounts payable
• Time and materials billing
• Aid with closing the month
• Sourcing Orders for vendors
• Client PO/IO billing
• Aid with budgeting and cash flow monitoring
• Office Management
• Oversee daily office operations and ensure efficient workflow
• Maintain office policies, procedures, and administrative systems
• Order and manage office supplies
• Cook with maintenance, equipment, and technology needs
• Cook with IT, insurance providers, and outside vendors
• Maintain virtual file management system and ensure compliance with firm policies
• Liaison with our co-working space
• Schedule leadership dinners
• Event planning
• Yearly retreat
• Yearly holiday party
• Yearly on-site
• Book employee travel
• Anniversary benefit management
• Aid teams with planning monthly events
• Champion and thought partner on driving our culture

Qualifications

• 2-3 years of experience
• Experience with Google products including Drive, Docs, and Sheets
• Experience with Microsoft products including Word and Excel
• Experience with Quickbooks Online Accounting Software preferred
• Bachelor’s Degree required
• Affinity for multi-tasking
• Keen eye for detail
• Can both follow and improve upon internal processes
• Excellent communication skills
• Self-motivated
• Ideal candidate has an interest in making a difference