Office Manager

Job Summary

This role will serve as office manager for the firm, ensuring smooth day to day operations, while also providing organizational and administrative support to senior team members.

Responsibilities and Duties

• Manage the office environment day to day, including supplies, layout, and equipment, and serve as the primary point of contact and negotiator for building management, maintenance, and repair vendors
• Plan and execute firm events, from large offsites, happy hours, and the holiday party to smaller in-office gatherings and celebrations, including vendor coordination, negotiation, and on-site setup
• Assist with IT administration and access provisioning for firm employees, including basic troubleshooting with the firm's IT support provider and ensuring conference rooms are functional and ready from an IT and AV perspective
• Order office snacks, manage coffee and beverage setup, and maintain kitchen upkeep, including emptying the dishwasher and keeping the refrigerator clean
• Catering and hospitality for client visits, team events, and internal celebrations
• Aid senior team members in scheduling calls and meetings and other small administrative tasks as needed
• Manage office and equipment inventory, including computers
• Coordinate onboarding logistics for new hires, including workspace and equipment setup
• Coordinate parking and building access for employees and visitors
• Track and reconcile receipts and expenses
• Serve as the point of contact for office safety and emergency procedures, ensuring compliance with building and workplace requirements
• Handle incoming mail and packages
• Greet visitors, answer phones, and direct calls as needed

Qualifications and Skills

• Bachelor's degree preferred
• 1-4 years of relevant office management or administrative experience
• Strong organizational skills with the ability to manage multiple priorities and vendors simultaneously
• Comfortable troubleshooting basic IT and AV issues, or willing to learn
• Experience with Microsoft Office Suite
• Strong written and verbal communication skills
• High degree of discretion, reliability, and follow through
• Positive, proactive attitude with a service mindset
• Comfortable working independently and taking ownership of the office environment