Office Manager

About the role

The Office Manager provides administrative support to the Sheriff and the Chief Deputy Sheriff, serves as a financial secretary for the budget and revenue pertaining to line items within the Sheriff’s Office control, and supervises and delegates tasks to clerical staff.

Responsibilities

• Assist with preparing the four annual budgets and the annual report for each budget.
• Track statistics to assist in the budget process.
• Compile statistical data to ensure the LCSO meets federal guidelines for federal grant programs.
• Process, track, and reconcile all invoices and line items for the office.
• Serve as liaison to all relevant internal and external agencies.
• Research and review office staff processes and procedures to ensure a high level of accuracy and efficiency.
• Partner with the State’s Attorney’s Office Manager to coordinate and schedule law enforcement officers to testify in court.
• Provide aid and support to the Sheriff and Chief Deputy Sheriff.

Requirements

• One year of post‑high‑school training in a secretarial or related field.
• Five years of progressively responsible office manager, secretarial, or administrative work experience.
• Comparable combination of education and experience may be considered.
• Must successfully complete a pre‑employment background process.

Qualifications

• Previous supervisory experience preferred.
• Accounting experience preferred.

Skills

• Considerable knowledge of modern office practices and procedures.
• Ability to plan and direct the work of others.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with coworkers, other agencies, and the public.
• Ability to maintain professional appearance and demeanor.
• Ability to use a computer screen and keyboard for extended periods of time.
• Ability to organize and implement complex procedures.