Office Manager

About the role

Join a growing, people-first team at Knudtsen Auto Group in Post Falls. We're a family-owned business dedicated to strong relationships, integrity, and excellence. As an Office Manager, you'll lead accounting operations, mentor staff, ensure financial accuracy, and support dealership performance.

Responsibilities

• Partner with Controller for all hiring.
• Train and supervise office personnel.
• Aid Controller with monthly financial statements.
• Control posted documents, including time records, vehicle deals, commissions, and inventory changes.
• Reconcile bank accounts and provide daily cash reports.
• Manage petty cash and departmental budgets.
• Provide detailed financial and management reports.
• Review and correct accounting staff entries.
• Investigate unusual entries and reconcile accounts.
• Approve adjustments to inventory and receivable accounts.
• Ensure compliance with manufacturer accounts, warranties, rebates, and co-op advertising.
• Close month-end by processing accounting tasks within 10 business days.
• Prepare short and long-term forecasts as requested.
• Assist in annual reviews and audits.
• Process payroll and manage chargebacks.
• Manage vehicle floor plans and collect past due accounts.
• Support office team with titling, VSC/ancillary products, and other tasks.
• Cross-train a qualified substitute.
• Maintain a professional appearance.
• Attend managers' meetings as needed.
• Post payroll and body shop repair orders in DMS.
• Perform other tasks as assigned.

Qualifications

• Bachelor’s Degree in Business Administration preferred.
• 4-6 years of previous automotive accounting experience preferred.
• Basic computer skills, including Word, Excel, and database management software.
• Proficient in oral and written communication.
• Valid driver's license.
• Pass motor vehicle report and criminal background check.
• Pass drug test.

Benefits

Competitive pay, comprehensive health coverage (medical, dental, vision), 401(k) retirement plan, paid time off, career advancement, and training opportunities. Employee discounts and wellness perks include an on-site fitness room.