Office Manager

The Office Manager at Kestra Financial is responsible for maintaining the cleanliness, stock, and safety of the Austin office space. This role supports approximately 400 employees and involves managing office supplies, kitchens, coffee stations, conference rooms, and shared spaces.

What You’ll Do:

• Keep all areas clean, stocked, organized, and ready for use
• Restock supplies, maintain beverage areas, clean shared appliances, and address routine office upkeep needs
• Walk the office daily, identify issues, respond to Office Management requests, and resolve or escalate problems quickly
• Serve as the onsite contact for office facility’s needs, including maintenance, janitorial follow-up, repairs, lighting, temperature, furniture, and general office conditions
• Cookier with building management, IT, Security, cleaning vendors, supply vendors, movers, and other service providers
• Track open requests, follow up until work is complete, and keep employees or internal partners informed when needed
• Support office moves, seating changes, workspace setup, furniture adjustments, storage organization, and conference room setup
• Manage office, kitchen, beverage, cleaning, and facilities supply inventory, including storage organization and timely reordering
• Prepare shared spaces for meetings, events, visitors, and daily employee use
• Identify safety, security, access, maintenance, and workplace concerns and coordinate with HR, Security, vendors, or building management to address them
• Support emergency preparedness, visitor and badge processes, incident follow-up, and workplace safety activities
• Maintain vendor contacts, office procedures, supply records, maintenance logs, safety checklists, and other office operations documentation

What You Bring:

• 5+ years of experience in office management, workplace services, facilities coordination, hospitality operations, administrative operations, janitorial oversight, or a similar employee-facing office operations role
• A strong customer-service mindset and sound judgment when balancing employee needs, office standards, vendor follow-up, and daily priorities
• Able to work independently, anticipate needs, manage recurring routines, and follow through without frequent reminders
• Organized, detail-oriented, responsive, and practical in solving day-to-day office issues
• Comfortable with hands-on work, including restocking, light cleaning of shared spaces, room setup, supply organization, and light office moves
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams, and common office tools or ticketing systems
• Able to lift and carry up to 35 pounds and remain active throughout the workday

Internal Application Policy: Internal applicants must be in good standing and have a minimum of 1 year of service with Kestra. Internal applicants must also have a minimum of 1 year service in current role unless approved by EVP.

Benefits to support you: Competitive pay and benefits with a large employer (over 1600 employees nationwide)401(k), health insurance, and a competitive benefits package

Work in a supportive, collaborative environment committed to professional excellence

Help clients navigate meaningful financial decisions with confidence

Opportunities for training, development, and long-term growth within the firm

Tuition reimbursement for qualified expenses

Kestra Values:

• Serve
• Make it Happen
• One team

Explore Life at Kestra

Kestra Holdings Website: https://www.kestrafinancial.com/

Careers Portal: https://jobs.dayforcehcm.com/en-US/kestra/KESTRACAREERSITE

LinkedIn: https://www.linkedin.com/company/kestra-financial

Apply Today

Lead with purpose. Apply now and help shape the future of Kestra.