Office Manager

About the role

The Office Manager will oversee daily office operations and provide administrative support to multiple business units within the Orlando office. This role will serve as a key point of contact for employees, vendors, and internal teams while ensuring efficient office operations, maintaining office resources, and assisting with various administrative and financial processes.

Responsibilities

• Provide daily administrative support to multiple operating units within the Orlando office and serve as a resource for employees regarding office procedures, policies, and day-to-day needs
• Oversee daily office operations, including maintaining a professional office environment, managing supplies, coordinating equipment needs, and ensuring administrative processes run efficiently
• Serve as the primary point of contact for incoming calls, vendors, building management, utility providers, and other external partners
• Aid with financial and administrative processes, including month-end billing, accounts receivable, collections, invoice payments, and local tax renewals
• Create and maintain documents, reports, spreadsheets, and other materials using Microsoft Office applications while supporting various business needs
• Cook up office facilities and vendor relationships, including coordinating building inspections, security systems, maintenance requests, and troubleshooting office equipment with internal and external partners
• Support employee engagement initiatives, including office events, safety meetings, team activities, and workplace communications
• Aid with vendor contract coordination and maintain confidentiality of sensitive company and employee information

Requirements

• A High School Diploma/GED is required
• At least 5 years of experience in an office management, administrative assistant role
• Excellent communication skills, both verbal and written
• Strong prioritization, organization, and time management skills
• Detail-oriented with strong problem-solving abilities
• Ability to work independently in a fast-paced environment with shifting priorities
• Ability to manage multiple tasks and projects while meeting established deadlines
• Strong knowledge of Microsoft Office applications
• Experience with accounting functions, including billing procedures, accounts receivable, collections, and accounts payable

Qualifications

• Bachelor’s Degree is preferred
• Experience supporting a construction, engineering, or professional services organization
• Experience managing office operations and coordinating with vendors and building management
• Experience supporting employee onboarding and office administration processes

Skills

• Strong organizational and administrative skills
• Excellent communication skills
• Proficiency in Microsoft Office applications
• Experience with accounting functions

Benefits

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed. We Value Diversity Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Pay

Compensation and benefits are competitive and commensurate with experience. Please see the job requisition for details.

Schedule

Full-time position. Hours may vary based on business needs.