Office Manager
What You Will Do
- Architect and maintain a welcoming, highly professional, and collaborative office environment that supports workplace culture and employee engagement.
- Proactively manage daily office operations, monitoring and reordering inventory, restocking the kitchenette, and maintaining professional presentation standards across all shared spaces.
- Cookordination complex office logistics, including incoming/outgoing mail, carrier drop-offs, product returns, and procurement of necessary employee equipment and supplies.
- Lead event planning and workplace coordination, executing company meetings, employee recognition milestones, birthday celebrations, and external event preparations.
- Manage facility infrastructure by scheduling and overseeing bi-weekly office cleanings, routine facility maintenance, and external service vendors.
- Provide front-desk and administrative support, acting as the primary point of contact for guests, clients, and vendors, while securely filing and maintaining critical company documents.
Your Qualifications
- Committed to learning and using new skills to get the job done.
- Excellent foundation in office administration, corporate hospitality, and workplace operations.
- Excellent fluency in (and intricate knowledge of) Google Workspace (Docs, Sheets, Gmail, Calendar) and Microsoft Office (Word, Excel).
- Deep experience with vendor management, procurement, and maintaining service level standards for facility maintenance.
- Deep experience in event planning, meeting coordination, and managing event-related logistics.
- Comfortable with multitasking in a fast-paced environment and proactively solving operational problems before they escalate.
- Comfortable with high-autonomy roles, demonstrating strong attention to detail and rigorous follow-through on independent projects.
- Familiarity with fast-growing startups, technology, or medical device corporate environments a plus.
- Required: Valid driver’s license and reliable transportation for local operational runs and office errands.
- PREFERRED: 1+ years of industry experience in office management, administrative support, or a high-touch coordinator role.
About The Interview
- Resume Review - Our SLA to reply to you is < 48 hours. We'll get you a decision to move to a phone screen within 2 days.
- Initial Phone Screen - We'll get to know each other. We'll ask general questions on your background and we'll share more about what we're doing and what you'll be working on.
- Technical Interview – We’ll take a deep dive into your prior experience to understand the level of autonomy in previous projects or roles.
- Culture Interview - Meet the whole team, talk about how and why you do your work.
- Reference Calls (1-2 References)
Illuminant Surgical
We are building a new way of seeing inside the human body. Our breakthrough platform, Skylight™, is the first real-time anatomical projection system, displaying images directly on the patient to give doctors an x-ray vision view for safer surgeries.
We were founded by two Stanford alumni with backgrounds in medicine and engineering. We are a team of engineers, clinicians, and commercialization experts united in using our skills to make an impact on patients during the most challenging times in their lives.
We are backed by venture capital, the National Science Foundation, and the National Institutes of Health. Come help us solve tough problems at the intersection of software, hardware, and clinical practice in a beautiful office in sunny Los Angeles, CA next to the world's leading hospitals and care centers.
We hire people who take their work seriously and treat each other kindly. You’ll be joining a team where you will make a real difference. You’ll solve problems that have likely never been solved while working alongside talented, supportive teammates who challenge and inspire you. We push the limits of innovation, but we do it with humility, humor, and a shared commitment to each other’s success. We offer comprehensive healthcare benefits, 401(k), and generous equity packages.
Founders