Office Manager

About the role

We are seeking a self-starter to serve as the Part-time Office Manager at Idera. This individual will act professionally as an extension of the office.

Responsibilities

• Manage reception, open the office, answer phones, and check office email.
• Greet guests, assist vendors and interviewees, and facilitate interviews, meetings, and video conference calls.
• Coordinate office operations, including office supply inventory, office refreshments, company kitchen operations, and ordering lunch for meetings as requested.
• Coordinate office events such as birthdays, lunches, company meetings, parties, and board meetings.
• Resolve questions or problems that arise in the office, taking or coordinating appropriate action independently, and referring only complex issues to higher levels.
• Manage Idera office calendars, conference rooms, visitor Wi-Fi passwords, materials, and other facility-related duties.
• Maintain company organizational charts and phone lists.
• Execute onboarding and offboarding activities, including badge access, desk preparation, and business cards.
• Handle shipping activities, mail retrieval, and disbursement.
• Assist Human Resources and Accounting with projects as part of daily workflow.
• Organize and support project and presentation preparation to ensure accurate completion and timely delivery.
• Coordinate and make travel arrangements and itineraries.
• Manage document coordination and signatures for sales orders, contracts, credit card statements, and other important agreements.
• Act as Fire Marshal alongside two other designated employees and maintain emergency contact lists.
• Serve as a notary for the office.
• Support the CEO and CFO as needed.

Requirements

• High School Diploma and minimum of 2-5 years in a diverse office assistant/coordination role. Lesser experience may be considered with an advanced degree.
• Proficiency in MS Office products: Word, Excel, PowerPoint, Visio, etc.
• Excellent customer service, organization skills, and attention to detail.
• Ability to manage multiple demands, work independently, and meet deadlines.
• Ability to work well with management and employees of the company.
• Demonstrated ability to handle confidential information and maintain professionalism in diverse circumstances.
• Dependable with proven project coordination ability.
• Self-starter with a great attitude.

Schedule

This is a part-time position with 30 hours per week.