Office Manager

About Us

Grubbs Automotive is a family-first, relationship-driven dealership dedicated to our employees, customers, and community. We offer a supportive team environment with ongoing training, skills development, and career growth opportunities — so you can build a rewarding career in automotive service and sales while making a real impact every day.

Benefits

• Weekly Pay
• Paid Time Off (PTO)
• Medical, Dental, Vision Insurance
• Ancillary benefits, including life insurance, disability coverage
• 401(k) with employer match
• Pet Insurance
• Employee vehicle purchase and service discounts

Responsibilities

• Oversee and manage the daily administrative operations of the dealership’s business office, ensuring smooth and efficient workflow.
• Coordinate with dealership management and department heads to maximize operational efficiency, improve deal flow, and maintain accurate and compliant records.
• Supervise and support all accounting functions, including accounts payable, accounts receivable, payroll, and financial reporting.
• Hire, train, and evaluate administrative and accounting staff, fostering a positive, collaborative, and professional work environment.
• Develop, document, and implement office and financial procedures to ensure accuracy, consistency, and compliance with dealership policies.
• Prepare and distribute financial and operational reports for management review.
• Monitor and analyze financial data to identify opportunities for process improvement, cost control, and efficiency gains.
• Ensure full compliance with federal, state, and local regulations, as well as dealership accounting and manufacturer (OEM) requirements.
• Assist with customer concerns related to billing, financing, and documentation when needed.
• Oversee front-desk and administrative staff scheduling and performance, ensuring exceptional internal and external customer service.
• Maintain accurate recordkeeping for personnel, transactions, and financial documentation.
• Support internal and external audits and assist with month-end closing processes as directed by the Controller or Assistant Controller.

Qualifications

• Education: Associate or bachelor’s degree in accounting, Business Administration, or related field preferred.
• Experience: 3+ years of experience in office management, accounting, or administrative leadership within an automotive dealership environment required. Familiarity with deal processing, financial reconciliations, and DMV/title procedures preferred.

Skills

• Strong leadership, communication, and organizational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with dealership management systems (Tekion or similar).
• High attention to detail, confidentiality, and problem-solving ability.
• Ability to manage multiple priorities in a fast-paced environment.