Office Manager

Job Summary

The Office Manager plays a key role in overseeing the daily administrative operations of the hospice office. This position ensures the office runs smoothly, supports staff and leadership, maintains accurate records, and helps keep communication flowing across teams. This role is essential in supporting high-quality, compassionate care for patients and their families.

Key Responsibilities

• Oversee daily office operations and ensure an organized, efficient work environment
• Track expenses and maintain accurate administrative and financial records
• Manage office supplies, equipment, and vendor coordination
• Aid in payroll processing, including review of timesheets and mileage logs
• Assist with onboarding new hires and ensure completion of required documentation
• Maintain employee files, licenses, certifications, and evaluations
• Ensure vendor contracts and documentation remain current and compliant
• Process invoices and coordinate approvals as needed
• Serve as a central point of communication between administrative staff, clinical teams, leadership, and patient families
• Support scheduling, coordination, and general office needs
• Plan team meetings, staff events, and office activities
• Perform additional duties as assigned

Required Qualifications

• A High School Diploma or equivalent required; Bachelor’s Degree preferred
• Minimum 2 years of office management experience in healthcare or hospice required
• Experience maintaining HR files, supporting payroll processes, and preparing for regulatory surveys (e.g., Joint Commission) preferred
• Familiarity with California HR practices is a plus
• Strong organizational, communication, and leadership skills
• Ability to multitask and problem-solve in a fast-paced environment
• Professional, compassionate, and team-oriented approach

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with EMR systems, preferably in hospice or healthcare settings

Compensation & Benefits

• Salary: $80,000 – $90,000 per year, depending on experience
• Full-time position with benefits eligibility (per company policy)