Office Manager

Job Description

The Office Manager supports the Business Manager in administrative duties and handles a wide variety of situations involving the administrative function of the office and coordination of membership events. The OM will be responsible for confidential and time sensitive material. They prepare routine and advanced correspondence including letters and notices. The position relies on experience and judgement to accomplish responsibilities and works under minimal supervision.

Essential Duties And Responsibilities

• Perform high quality professional administrative services by answering telephones, and scheduling application appointments.
• Execute essential financial administration tasks such as balancing the cash register, writing checks, and online bookkeeping. Be familiar with QuickBooks Online and PayPal.
• Manage and maintain relationships with contractors, members, the Southeast Laborers District Council, and its affiliates.

Position Summary

The Office Manager serves as a key administrative and financial support professional for the union hall, assisting the Business Manager with administrative responsibilities and ensuring the efficient day-to-day operation of the office. This position handles a broad range of administrative, financial, and membership-related duties, including managing confidential information, maintaining financial records, coordinating communications, and supporting membership engagement activities. The Office Manager exercises sound judgment, works independently with minimal supervision, and serves as a primary point of contact for members, contractors, and affiliated labor organizations.

Qualifications

• A high school diploma or equivalent required; an associate’s degree or relevant administrative experience preferred.
• Minimum of 2–3 years of administrative, bookkeeping, office management, or related experience.
• Experience with QuickBooks Online, Microsoft Office Suite, and electronic payment systems such as PayPal.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong attention to detail and accuracy in financial and administrative recordkeeping.
• Ability to work independently while supporting a team-oriented environment.
• Customer service experience and the ability to interact professionally with diverse members and stakeholders.

Work Environment

This position is primarily office-based and may require occasional evening or weekend attendance at membership meetings, events, or union functions.

Pay

$50-$55k with re-evaluation after 180 days, no-cost healthcare, defined benefit pension, 5% 401K match, and a work environment of solidarity.