Office Manager

Essential Functions

• PSA Accounting Software - All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing
• Sage Accounting Software - All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM & PM
• Payment selection for checks, notify Controller of available payments for print
• TimberScan Invoicing Software - Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage
• Certified Payroll/Prevailing wage recording and tracking
• Maintain multiple Accounting & personal employee email addresses
• Compliance with credit card processing for customer payments
• Maintain E-Tides online account and make quarterly online payments
• Determine quarterly Sales & Use tax owed with General Manager
• Monthly review with Controller & GM
• OH budget review with General Manager
• HR compliance with Franjo Construction HR Director
• Insurance certificates - Obtain and record Subcontractors certificates in Sage
• Annual insurance review with auditors with approval from Controller
• Resolve vendor issues
• Vendor Credentialing site compliance - complete and maintain new & existing profiles
• Maintain production spreadsheets
• Job, vendor and vehicle file up keep
• Project final reports and surveys
• Customer relations - answering phones, taking new estimate information
• Receiving & processing mail
• Office equipment maintenance
• Office supplies purchasing and maintenance
• IT company point of contact
• Answering Service maintenance
• Maintain internal phone list
• Employee start-up information - Maintain Employee files
• Track and maintain all employee attendance
• Vehicles - Oversee tracking software
• Registration
• EZ pass online maintenance - adding/removing vehicles
• Parking setup

Competencies

• Communication Proficiency
• Customer/Client Liaison
• Ethical Conduct
• Problem-solving/Analysis
• Strategic Thinking
• Time Management