Office Manager

Responsibilities

• Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials
• Manage vendor relationships for cleaning services, supplies, plants, and repairs
• Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)
• Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored
• Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
• Aid in HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
• Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design
• Other various/ad hoc administrative duties as needed

Requirements

• 2+ years of experience in administrative support, operations or hospitality
• Strong communication and organizational skills
• Comfortable managing vendor relationships and event support
• Warm, approachable demeanor with a proactive mindset
• Ability to multitask and prioritize in a fast-paced, dynamic environment
• Familiarity with basic IT tools and comfort collaborating across departments

Qualifications

Fluency in Microsoft Office Suite, familiarity with basic IT tools, and ability to learn quickly are essential. Proficiency in project management software and experience with event planning and logistics are preferred.

Skills

• Excellent organizational and communication skills
• Proactive and detail-oriented approach
• Ability to manage multiple tasks simultaneously
• Experience with event planning and logistics
• Basic IT skills and comfort collaborating across departments

Benefits

• Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits
• Paid holidays and time off
• 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits
• Weekly catered lunches, wellness classes, and employee discounts on Flow hotel stays, grocer products, and merch
• Employee assistance program and other wellness offerings

Pay

The salary range for this position is $50,000 - $75,000 annually, commensurate with experience.

Schedule

This role is full-time and based at Flow's Miami HQ in the Bay Harbor Islands, FL.