Office Manager
About DTJ DESIGN
DTJ DESIGN (DTJ) is an award-winning international design firm based in Boulder, Denver, Austin, and Atlanta. Known for integrating landscape and challenging topography with the built environment, DTJ has a diverse portfolio at various scales, including community design, residential communities, planned environments, parks and open space, resort and hospitality, themed entertainment, urban regeneration, and mixed-use places across a wide range of geographies. At DTJ, we push the limits of design, strategize, explore, work hard, and laugh hard, helping our clients "Experience Creativity" at every turn. DTJ provides a vibrant, supportive, and integrated atmosphere for designers to excel within a collaborative studio of Architects, Landscape Architects, and Planners.
About The Role
The Office Manager serves as the point person to ensure overall organizational effectiveness, efficiency, and safety. The Office Manager is responsible for streamlining office administrative procedures, supporting the design, marketing, and operations staff, and ensuring adequate supplies for all office needs. This role would optimally be filled by an energetic and connecting professional who is capable of performing many different tasks and handling multiple priorities. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting staff in multiple offices at all levels.
Responsibilities
- Oversees and manages all company travel needs and requests (i.e., conferences, retreats, etc.). Coordinates itineraries for staff as needed.
- Manages calendars and appointments for company events and large or company-wide meetings.
- In-office point person for maintenance, mailing, shipping, supplies, equipment, and some contract needs, such as company stamping, consolidating, and mailing.
- Responsible for the brainstorming, planning, and execution of all company social events, interfacing with the Culture Club as appropriate.
- Promotes employee engagement that enhances in-office culture.
- Provides general support to office visitors.
- Maintains office supply inventory.
- Maintains printers and copiers.
- Organizes and coordinates maintenance appointments needs.
- Point person for office operations and procedures.
- Maintains relationships with service providers and landlord.
- PARTNERS WITH HR TO MAINTAIN OFFICE POLICIES AND COMMUNICATES AS NECESSARY.
- ASSISTS HR WITH ONBOARDING/OFFBOARDING ACTIVITIES AND PROCEDURES.
- PROVIDES APPPLICANT TRACKING SUPPORT.
- PROVIDES SUPPORT IN NEW HIRE ORIENTATIONS AND OFFICE ADMINISTRATIVE TRAINING NEEDED TO NEW EMPLOYEES.
- CORROBORATES IT NEEDS WITH THE IT DEPARTMENT FOR ALL OFFICE EQUIPMENT.
- PROACTIVELY MAINTAINS AND ENHANCES A SAFE AND SECURE WORKING ENVIRONMENT.
Why Work at DTJ
- Competitive compensation with an excellent benefit package
- Flexible work hours
- Profit sharing, matching 401(k), 2 weeks PTO, with the option of purchasing additional time, 6 days Sick Leave + seven paid holidays
- Fun, Connecting, and Great Work Environment
- Work Hard/Laugh Hard: We love social gatherings and goofing around!
- Most importantly, DTJ offers exciting career opportunities working in a multi-discipline firm with great advancement opportunities.