Office Manager

Summary

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions.

Essential Duties

• Trains, and supervises office personnel.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Reconciles select accounts monthly. Ensures dealership accounting schedules are adjusted and cleaned regularly.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Affixes compliance with all government regulations.
• Assists in completion of payroll on a timely basis, posts payroll and maintains payroll records.
• Assists in preparation of tax reports, tax deposits and tax returns in a timely, accurate manner.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Helps in collection of past due customer accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Helps process paperwork for new employees and terminations.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Prepares financial reports as requested by management.
• Completes required training assigned by supervisors.
• Attends managers meetings as requested.

Qualifications

- Prior automotive dealership accounting experience. - Excellent communication and organizational skills. - Ability to thrive in a fast-paced environment. - Self-motivated, organized, goal-oriented, and enthusiastic.