Office Manager

About the role

Join DCI Engineers in our Spokane, WA office as an Office Manager and play a key role in keeping our office and project teams running smoothly. From supporting project proposals to managing office operations, you’ll gain valuable exposure to engineering projects while contributing to a collaborative and dynamic team.

Responsibilities

• Serve as the first point of contact to greet visitors.
• Provide administrative support such as document management, proofreading, and invoice processing.
• Affiliate engineers with organizing project files, including downloading and properly filing documents.
• Affiliate engineers with the preparation of project proposals.
• Affiliate engineers with project-related tasks, such as report and presentation preparation.
• Manage office supply inventory, vendor relationships, and service scheduling.
• Affiliate with new hire onboarding in coordination with HR and IT.
• Manage office transit options.
• Plan and execute office events, including employee recognition.
• Handle mail, shipping, and office cleanliness.
• Arrange travel for staff as requested.
• Affiliate with accounts receivable (A/R) tracking and overdue collections.
• Work with DCI’s legal team to complete research, prepare letters, revise contracts, etc.

Requirements

• Prior office management experience; prior experience working in the construction, architecture, or engineering industries preferred.
• Professional demeanor and ability to represent the company.
• Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology.
• Basic understanding of accounting and invoicing principles/procedures.
• Familiarity or prior experience with Deltek Vantagepoint CRM or other construction project management software preferred.
• Excellent writing and editing skills.
• Ability to anticipate office staff needs and resolve problems.
• Detail-oriented with the ability to handle sensitive and confidential information.
• Superior organization and time management skills with the ability to self-prioritize tasks.

Qualifications

• Bachelor's degree in Business Administration, Engineering, or related field.
• Minimum of 3 years of relevant office management experience.
• Experience with project management software such as Deltek Vantagepoint is preferred.

Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously.
• Proficiency in MS Office Suite, Bluebeam, PowerPoint, and general office technology.
• Basic understanding of accounting and invoicing principles.
• Familiarity with construction project management software.

Benefits

• Competitive salary + overtime earning opportunities.
• Company-paid medical, dental, and vision insurance.
• Tax-advantaged savings account options.
• Company-paid Life, AD&D, and Long-Term Disability.
• Voluntary Short-Term Disability, Life, AD&D, and supplemental coverage.
• 401(k) with annual company contribution.
• 8 paid holidays (including 1 floating holiday).
• Paid vacation and sick leave.
• Paid parental leave.
• Commuter benefits (where available).
• Health & Fitness Program.
• Cell phone benefits.
• Seminar and licensing reimbursements.

Pay

Compensation is competitive and includes overtime earning opportunities.

Schedule

Full-time position.