Office Manager

Responsibilities

• Be the face of Danis—greet and assist visitors with warmth and professionalism
• Manage inbound and outbound calls with a helpful, solutions-oriented mindset
• Receive and send packages, mail, and deliveries
• Unlock and lock the office daily
• Aid employees and guests with on-the-fly questions or requests
• Administer administrative support, including tracking receipts and managing credit card approvals
• Support Business Development, Marketing, Estimating, and Preconstruction teams with admin and spreadsheet tasks
• Partner with the Regional Co-Op Director on Co-Op housing logistics (apartment readiness, cleaning coordination, etc.)
• Provide backend office support across departments as needed
• Oversee office operations, including cleaning, catering, and security vendors
• Schedule meetings, manage the office layout, order supplies, and coordinate repairs
• Run occasional local errands to support office needs
• Partner with IT to support office equipment and tech troubleshooting
• Ensure timely invoicing and payment of office-related expenses
• Pitch in to support project site teams when needed
• Maintain a well-organized, stocked, and welcoming office environment
• Plan and coordinate team celebrations, office gatherings, and community service events
• Cook up thoughtful, fun, and purposeful experiences for in-house or off-site events

Qualifications

• A knack for creating order and calm in a fast-moving environment
• 4–5+ years of experience in an administrative or office management role
• Hands-on experience with office equipment (printers, scanners, plotters) and scheduling tools in Outlook
• A confident communicator who writes clearly, speaks thoughtfully, and listens carefully
• An Outlook and Excel pro, and you’re not afraid of a spreadsheet
• An upbeat team player who brings positive energy and is always asking, “How can I make this better?”
• You notice the little things: a missed detail, a low snack drawer, or a meeting without a room
• You think on your feet and love making things more efficient, smoother, and just a bit more awesome