Office Manager

Position Overview

We are looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our team and help keep the company operating smoothly.

Executive & Administrative Support

• Provide day-to-day administrative support to the CEO and executive leadership team.
• Manage complex calendars, schedule meetings, and proactively resolve scheduling conflicts.
• Cook up internal and external meetings, including preparation, logistics, follow-up, and rescheduling as needed.
• Book travel, accommodations, transportation, and related logistics for executives and team members (as needed).
• Support conference attendance, speaking engagements, customer visits, investor meetings, and other external events.
• Help route inquiries, requests, and communications to the appropriate internal stakeholders.
• Prepare, ship, or mail samples, materials, swag, documents, or other items as needed.
• Aid in expense tracking, reimbursements, vendor coordination, and basic administrative processes.

Office Management

• Serve as the primary point of contact for day-to-day office needs.
• Cook with building management, vendors, visitors, and internal team members as needed to facilitate in office meetings.
• Manage office supplies, swag, mail, shipments, and general office logistics.
• Support team lunches, onsite meetings, company gatherings, and visiting employee or guest experiences.
• Help create a positive and productive in-office environment for employees and leadership.
• Support the monthly all-hands meeting, including logistics, scheduling, room setup, materials, and follow-up.

People & HR Support

• Support the People/HR team with recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics.
• Aid in onboarding logistics for new hires, including welcome materials, first-day coordination, system updates, and company trainings.
• Help plan and facilitate company events, team-building activities, celebrations, and employee engagement initiatives.
• Aid in basic updates in the HR system, including employee information, PTO tracking, and administrative changes.
• Help plan and facilitate company events, team-building activities, celebrations, and employee engagement initiatives.
• Aid in PTO administration, reminders, and employee questions in partnership with the People team.
• Aid in maintaining employee-facing documents, trackers, and internal resources as needed.