Office Manager

Essential Duties

• Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Maintaining personnel files for all employees, in compliance with NYS Department of Health, NYC Department of Education, NYC Department of Youth and Community Development, and Children’s Aid.
• Financial transactions including credit card reconciliation, bank deposits, petty cash flow, handling of currency and collection reports.
• Preparing, verifying and submitting payroll for approximately 70 employees.
• Working in collaboration with all program managers to ensure program support.
• Supervising office support staff to ensure that established systems are adhered to.
• Working closely with school staff regarding facility program needs, including preparing, coordinating, submitting, and maintaining building permits.
• Maintaining inventory and ordering equipment and supplies, accordingly.
• Preparing requisitions and check requests for the various program needs.
• Handling telephone inquiries.
• Data entering.
• Ensuring the upkeep of the office in Room 215.
• Providing clerical support as needed to site program components.
• Monitoring office equipment including fax machine, copier, and computers.
• Perform other duties as assigned.

Minimum Qualifications

• Associates Degree required, Bachelor’s Degree preferred in Business Administration or related field.

Key Competencies

• Compassionate, enthusiastic, self-starter and reflective.
• Problem-solving, good customer service, flexible and effective communication skills.
• Skilled in computer applications with ability to master multiple basic computer databases and their functions including Microsoft Word and Excel.
• Talented in creating systems for ensuring accurate and timely data collection and inputting.
• Attention to detail and commitment to meeting deadlines.
• Comfort taking initiative to learn the data needs of the program, determine and generate corresponding data reports, and share findings on an on-going basis.
• Good judgment and commitment to ensuring confidentiality of records.
• Commitment to good attendance and punctuality.
• Bilingual (Spanish/English) preferred.

Benefits

This position offers a competitive salary range of $23.08 - $24.73 per hour, commensurate with experience.

Pay

The salary range for this position is $23.08 - $24.73 per hour, with adjustments based on experience.

Schedule

The position requires flexibility and may be in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team.