Office Manager

Essential Job Functions

• Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence;
• Performs time and attendance and payroll procedures and assists drivers with questions related to insurance, payroll and benefits;
• Maintains employee database and verifies and tracks personnel actions;
• Orders and maintains office supplies.
• Assists with developing and publishing a newsletter for drivers;
• Performs office bookkeeping functions related to billing and collections;
• Screens visitors, telephone calls, incoming mail;
• Responds to public, students and staff regarding a variety of matters related to student transportation operations and policies;
• Personalizes answers to inquiries which in the employee's judgment do not require the supervisor's attention;
• Prepares periodic reports as requested;
• Performs other related duties as assigned

Budgetary Responsibility

• Maintains the office budget and monitors regularly.
• Reports preparation: Prepares reports reflecting time and attendance for each pay period; researches and prepares reports as needed.

Contact

• Frequent contact with various levels of the organization, as well as external vendors and the general public.

Physical Demands

• Must have the ability to sit and stand for extended periods of time;
• Exhibit manual dexterity to use a telephone, to enter data into a computer terminal;
• To see and read a computer screen and printed material with or without vision aids;
• Hear and understand speech at normal indoor levels, outdoors and on the telephone;
• Speak in audible tones so that others may understand clearly;
• Physical agility to lift up to 25 pounds;
• To bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment

• The employee regularly works in an office environment.
• The noise level is quiet to moderate.

Qualifications

• Considerable knowledge of office operations and procedures;
• Business English and mathematics and office equipment to include manual and automated filing systems;
• Demonstrated ability to compose correspondence, assemble data and prepare reports and to communicate effectively both orally and in writing with all levels of personnel, students and the public.

Additional Job Requirements

• Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Compensation

$40,963.35 - $69,619.58

Hours Per Day

8

Days Per Year

260

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees.

Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.