Office Manager

Job Duties & Responsibilities

• Compose and/or edit letters, memos, reports, procedures, etc. as required.
• Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
• Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
• Review, code and process invoices for payment through Invoice Router.
• Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
• Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
• Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
• Greet and direct visitors to the project.
• Order, maintain and issue office supplies.
• Prepare closeout document binders.
• Perform additional responsibilities as directed by Supervisor(s).

Job Requirements

• Requires good written and verbal communication skills.
• Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
• Efficient computer skills; experience with Excel is a must.
• Experience with certified payroll a plus.