Office Manager

Responsibilities

• Own procurement of office supplies, snacks, and equipment — manage vendor relationships and keep costs reasonable
• Maintain and negotiate contracts with vendors, service providers, and building management
• Cook up office maintenance, repairs, and facility-related logistics
• Keep shared spaces organized, stocked, and ready for use
• Act as the first point of contact for guests, clients, and vendors visiting the office
• Coordinate and prepare for team meetings, including room setup, A/V, and food or beverages as needed
• Aid in scheduling, calendar management, and travel arrangements for leadership
• Handle general administrative tasks such as mail, filing, and document management
• Support onboarding for new hires — set up workstations, coordinate access, and help them feel at home
• Help plan and coordinate team events, offsites, and office celebrations
• Serve as a point of contact for employee questions about office resources and logistics
• Identify inefficiencies and proactively propose solutions — we want someone who sees a gap and fills it
• Track office-related budgets and expenses, and report to leadership as needed

Requirements

The ideal candidate is a self-starter who thrives in ambiguity, enjoys building systems from scratch, and genuinely cares about creating a great environment for the people around them.

Qualifications

• Hightly organized with strong attention to detail and follow-through
• Excellent communication skills — written, verbal, and face-to-face
• Adaptable and calm under pressure; startup pace doesn’t faze you
• Proficient with Google Workspace or Microsoft Office (Word, Excel, Outlook)
• Prior experience in office management, executive assistance, or operations is a plus, but not required
• A genuine interest in contributing to a growing company, not just checking boxes

Skills

• Nice to Have: Experience in a startup or high-growth environment
• Familiarity with tools like Slack, Notion, Linear, or similar collaboration platforms
• Basic bookkeeping or budget-tracking experience

Benefits

Ground-floor opportunity to help build the culture and operations of a growing company
Small team where your contributions are visible and valued
Competitive compensation and benefits
A mission-driven environment where initiative is rewarded
Beyond Reach Labs is an Equal Opportunity Employer.

Pay

$60K - $80K

Schedule

Not specified