Office Manager

About the role

The Bessemer Trust office is seeking an Office Manager to support the Head of the Office (Regional Director), Client Advisors, and Wealth Advisors. The role involves collaborating with the Corporate Real Estate Team and the Marketing team to ensure smooth office operations and event coordination.

Responsibilities

• Manage calendars effectively
• Handle travel arrangements
• Prepare timely and thorough expense reports
• Screens incoming communications and routes for follow-up
• Communicate effectively with both internal and external contacts, including significant prospects and clients
• Maintain client confidentiality and information security
• Organize meetings, luncheons, office events, and interviews as needed
• Establish effective working relationships with colleagues and external contacts
• May be asked to provide flexible support to other Managers
• Act as receptionist for the office

Office Management Responsibilities

• Manage office mail, including receiving and distributing incoming packages and mail, preparing outbound FedEx shipments, and maintaining office supply and shipping inventory
• Liaise with firm’s HR, IT, and Corporate Real Estate Teams as needed, particularly for new hire onboarding responsibilities
• Maintain working relationships with property management for day-to-day operations reporting and resolving issues, respond and provide on-site support for after-hour emergencies when needed (e.g., building shutdowns)
• Access card administration, maintain life/safety protocols, support renovation projects
• Vendor management - contracts, maintenance, cleaning, supplies, includes ordering supplies to ensure the office is well stocked
• Hands-on approach to ensure office is always presentable, with a focus on client facing spaces

Qualifications

• Bachelor’s degree and a minimum of 2-5 years of prior experience as an Office Manager and/or Executive Assistant
• Adaptable and versatile skill set
• Outstanding phone skills
• Experience with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail
• Adequate organizational skills, including the ability to handle multiple tasks simultaneously
• Thoughtful interpersonal skills and comfort working within a team
• Good working knowledge of office technology (PCs, printers, copy machines, etc.)
• Exceptional verbal and written communication skills

About Bessemer Trust

Bessemer Trust is a family office overseeing $250 billion in assets for 3,000 individuals and families of substantial wealth. With more than 1,300 employees, Bessemer Trust is singularly focused on private wealth management, offering disciplined investment management, sophisticated wealth planning, comprehensive family office services, and highly personalized client service. Established in 1907 as the family office for Annie and Henry Phipps, Bessemer Trust is in its seventh generation of ownership by the Phipps family. As a self-made entrepreneur, Henry Phipps was a founding partner and chief financial officer of Carnegie Steel. Bessemer Trust retains its original focus as a privately owned and independent wealth manager deeply committed to its mission of providing peace of mind to its clients. The firm operates continuously in a single line of business, independently owned by one family, headquartered in New York’s Rockefeller Center, and has 22 offices in total. Woodbridge, NJ, is one of the firm’s largest offices, which hosts a wide range of technology and operations professionals. In addition to its sizable presence in New York and Woodbridge, the firm provides client service through offices in Atlanta, Boston, Chicago, Dallas, Delaware, Denver, Garden City, Grand Cayman, Greenwich, Houston, Los Angeles, Miami, Naples, Nevada, Palm Beach, San Diego, San Francisco, Seattle, Stuart, and Washington, D.C. To watch a video about Bessemer Trust’s history, click here. To learn more about Bessemer Trust, click here.

Our Employee Rewards and Benefits

We provide exceptional rewards and benefits that are among the best in the industry, giving our people access to a wide range of options, including:

• Competitive base salary plus discretionary annual bonus for select positions
• A 401(k) plan with a generous annual profit-sharing contribution
• Personalized development and career opportunities, including tuition reimbursement support
• Comprehensive medical, dental, and vision plans with zero contributions for employee coverage
• Employee Assistance (EAP) and wellness programs
• Hybrid work environment: 60% in office, 40% remote for most positions
• Paid time off and paid parental leave
• Employer-paid life insurance and short- and long-term disability coverage
• Legal services and financial wellness plans at no cost to employees