Office Manager

Responsibilities

• Serve as the primary point of contact for incoming customer communications, including emails and phone calls.
• Process and manage customer orders for parts and new equipment, focusing on order fulfillment and coordination.
• Act as the lead contact for a key customer, ensuring accuracy and responsiveness on all incoming orders from their internal team and technicians.
• Perform high-volume data entry and bookkeeping tasks within QuickBooks, including invoicing, order entry, and record maintenance.
• Maintain and update internal records, order tracking systems, and documentation.
• Cook up and coordinate with internal teams to ensure timely processing and delivery of orders.
• Manage general office operations, including filing, correspondence, and administrative support.
• Support day-to-day office needs and assist with other administrative tasks as required.

Essential Skills

• 5+ years of experience in an office management, administrative, or order processing role.
• Strong experience with QuickBooks is highly preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling customer orders, invoices, or order entry in a service or distribution environment is preferred.
• Excellent organizational skills with strong attention to detail.
• Able to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong communication skills and a customer-focused mindset.

Additional Skills & Qualifications

• Administrative support.
• Data entry.
• Customer service.
• Clerical tasks.
• Outlook proficiency.
• Filing.
• Administrative assistance.
• Payroll knowledge.

Work Environment

The work hours are from 8am to 5pm, Monday through Friday, and the position is 100% on-site in Warminster, PA.

The role offers a contract-to-hire opportunity with a salary increase once permanent.

Job Type & Location

This is a Contract to Hire position based out of Warminster, PA.

Pay And Benefits

The pay range for this position is $26.00 - $32.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.