Office Manager

Day To Day

• Cook up and break down conference rooms and shared spaces for daily meetings, office events, client meetings, trainings, and large-scale gatherings.
• Troubleshoot, coordinate repairs, and help maintain miscellaneous office and desk equipment.
• Communicate with building maintenance contacts, office assistants, and building management regarding office needs and maintenance requests.

Events, Meetings & Hospitality

• Care for room setup, catering, beverage setup, vendor coordination, attendance support, and post-event cleanup.
• Aid in conference room setup, meeting logistics, and related coordination as requested.
• Support large-scale meetings and events, including table reconfiguration, outside vendor coordination, attendee support, and basic assistance with audio visual equipment.
• Help plan, coordinate, and facilitate on-site and off-site meetings, including client meetings, trainings, stakeholder meetings, and office management meetings.

Mailing, Shipping & Supplies

• Receive, sort, and deliver regular mail, packages, boxes, and other office deliveries.
• Prepare packages, shipping labels, and shipments through various ground and express delivery companies.
• Maintain employee-owner mail recipient lists and mailbox locations.
• Manage office supplies, kitchen supplies, toner, and related inventory, including stocking, rotation, and organization across multiple locations.

Employee & Guest Experience

• Aid in the physical setup of new employee workstations, including general office supplies and coordination to ensure lights, phones, outlets, and related needs are addressed.
• Aid in employee exits by removing, logging, and packing desk items and helping return workstations to a clean and ready state for future use.
• Process employee badge and professional photographs, including editing and uploading into internal systems.
• Provide front desk coverage during lunch breaks, including answering multi-line phones, greeting guests, supporting visitor check-in/check-out, and routing badge issues to security.
• Support office leadership, employee-owners, and guests with other office services needs as assigned.