Office Manager

About the role

This position combines administrative leadership with light accounting responsibilities, client communication, and support for tax preparation processes in a small, family-owned professional services firm. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced professional setting.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.
• Maintain organized records and filing systems.
• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.
• Calculate, process, and invoice time and billing for clients.
• Serve as the first point of contact for client inquiries.
• Coordinate and collaborate with clients to ensure timely delivery of documents and information.
• Utilize tax preparation software for data entry and processing.

Requirements

• Basic understanding of accounting principles and billing processes.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field.
• 2+ years of experience in office management or administrative roles (accounting firm experience a plus).
• Professional demeanor and client-focused mindset.
• Ability to work independently and as part of a team.
• Discretion in handling confidential information.

Work Environment

The work schedule is Monday to Friday, 8 AM to 5 PM, primarily onsite with some flexibility to work from home once up and running. The firm is a small, family-owned professional services company with a smaller office, three main partners, several accountants, and 3-4 support staff. The work environment is casual and friendly, emphasizing minimal micromanagement, flexible schedules, and supportive senior leadership.

Pay

The pay range for this position is $36.00 - $43.00/hr. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

• Monday to Friday, 8 AM to 5 PM
• Primarily onsite with some flexibility to work from home once up and running
• Contract to Hire position based in North Barrington, IL