Office Manager

About the role

We are seeking a reliable, service-oriented Office Services Coordinator to support our daily office operations and create an exceptional experience for employees, clients, and guests. This is an excellent opportunity for an organized and hands-on professional who enjoys a fast-paced environment and takes pride in maintaining a well-run workplace.

Responsibilities

• Maintain the appearance, organization, and readiness of office spaces, including conference rooms, kitchenettes, workstations, and shared supply areas.
• Set up and break down meeting rooms and common areas for meetings, trainings, events, and client visits.
• Troubleshoot and coordinate repairs for office furniture, equipment, and workspace needs.
• Communicate with building management, maintenance teams, and vendors regarding service requests and facility needs.
• Cook up and distribute refreshments for office events, meetings, and employee activities.
• Aid in the coordination of large-scale meetings and events, including room reconfigurations and basic audiovisual assistance.
• Manage employee mail distribution lists and mailbox assignments.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing shipments and shipping labels using various carrier services.
• Manage inventory of office supplies, kitchen supplies, toner, and other workplace essentials.
• Ensure supplies are stocked, organized, and readily available across office locations.
• Assist with workstation setup for new employees, including coordination of office supplies and workspace readiness.
• Support employee offboarding by packing workstation items and preparing spaces for future use.
• Process employee badge and professional photos, including uploading information into internal systems.
• Provide front desk coverage as needed, including answering phones, greeting visitors, and supporting guest check-in/check-out.
• Deliver exceptional customer service to employees, clients, guests, vendors, and leadership teams.

Qualifications

• High school diploma or GED.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Professional, customer-focused attitude with a commitment to delivering outstanding service.
• Ability to meet daily deadlines in a fast-paced environment.
• Ability to lift and move packages and office materials weighing up to 50 pounds.

Preferred

• Previous experience in office administration, office services, facilities support, hospitality, customer service, event coordination, or a related field.
• Experience supporting a corporate office environment.
• Familiarity with office equipment, mail services, and inventory management.