Office Manager

Allied National Services, a leading provider of facility maintenance services nationwide, has an exciting career opportunity for a reliable and highly organized Office Manager to join our corporate team. The ideal candidate is a self-starter who thrives in a fast-paced, growth-oriented environment, demonstrates excellent communication and organizational skills, and can effectively support both employees and senior management.

Responsibilities

• Provide general administrative and operational support for the corporate office.
• Maintain accurate and confidential company and employee files and records.
• Assist Directors and senior management with administrative tasks, projects, reports, and correspondence.
• Coordinate new hire onboarding, including required documentation, E-Verify, and background checks.
• Assist with employee training, attendance tracking, scheduling, and maintenance of training records.
• Prepare reports, scorecards, and spreadsheets using Excel and company systems.
• Analyze operational data to identify trends, inefficiencies, and opportunities for improvement.
• Assist in preparing presentations and reporting for senior management, including data analysis and key results.
• Respond to internal and external phone calls, emails, and requests for administrative support.
• Help ensure required company and employee compliance documentation remains accurate and current.
• Build effective working relationships with employees, vendors, clients, and other business partners.
• Identify and help implement improvements to administrative processes and office efficiency.
• Participate in special projects and other responsibilities as assigned.

Requirements

• Maintains strict confidentiality and demonstrates a high level of integrity.
• Highly organized with strong attention to detail and follow-through.
• Strong analytical, critical-thinking, and problem-solving skills.
• Able to analyze data and translate findings into practical improvements.
• Takes initiative, accepts accountability, and works with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities and deadlines.
• Works effectively with employees, senior management, and outside partners.
• Proficient with Microsoft Outlook, Word, and Excel.
• Comfortable learning and working with multiple technology platforms and company systems.
• Able to remain professional and effective in a fast-paced environment.

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Family/dependent medical coverage
• 401(k) with matching

Schedule

• Full-time, on-site position
• Monday–Friday, 8:00 a.m.–4:30 p.m.