Office Manager

About the role

The Office Manager is responsible for administrative and office support and oversight that includes front desk receptionist, event planning, AP/invoice entry, receiving and directing visitors, document processing, vendor oversight, creating spreadsheets and filing. The Office Manager assists with clerical office duties as well as job specific duties. This hourly position requires consistent dependability with on time arrival and departure, extremely high organizational skills, and the ability to effectively multitask. This role is based in-office Monday – Friday 8am-5pm (1 hour lunch).

Responsibilities

• Fostering and supporting a productive, healthy, and fun culture.
• Providing administrative support to the company broadly.
• Working with Finance to complete filing, data entry, track invoices and track expenses.
• Working with Accounts Payable on invoicing, tracking and followup with vendors.
• Maintaining office supplies and ordering new materials.
• Cooking meetings, events, and office logistics.
• Coordinating vendor certification, budget tracking and other ad hoc projects.
• Office vendor and partnership management – building relationships with vendor (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc) partners and other third parties to ensure smooth running of services and resolution to any issue.
• Supporting project coordination needs with the operations around proposals, client contract documentation, signatures and follow up where needed.
• Aiding in the onboarding of employees.
• Producing and gathering construction project related information and then tracking, filing, and distributing this information to all relevant parties.
• Document control: receiving, entering, filing, tracking, and distributing all construction invoice documents.

Requirements

The list of functions above is not intended to be exhaustive and all inclusive. The Company reserves the right to revise this job description as needed to comply with actual job requirements.

Qualifications

• 4+ years of experience in an administrative, coordinator, support, or other role. with a commercial general contractor (preferred).
• Prefer a two or four-year degree, in lieu of a degree, work experience will be considered.
• Strong proficiency with Microsoft Office Suite, especially Excel.

Skills

• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to analyze problems and develop solutions in a fast-paced environment.
• Attention to detail and ability to prioritize tasks.
• Highly organized with strong emphasis on self-motivation and analytical skills.
• Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Benefits

Albion offers full-time employees great benefit choices for you and your family with most benefit eligibility on the 1st of the month, 60 days after hire, including medical, dental, vision, short and long-term disability and life insurance. We offer paid holidays, paid time off and 401(k) participation with a company match after 90 days of service and ESOP participation after 1 year of service.

Pay

Hourly position based on experience.

Schedule

Based in-office Monday – Friday 8am-5pm (1 hour lunch).