Office Manager

Responsibilities

• Open/close the office daily
• Coordinate office layout, seating assignments, and workspace moves, with approval
• Manage office maintenance: HVAC, plumbing, electrical, janitorial, pest control
• Serve as primary contact for landlord/building management
• Solicit, Track and resolve facilities issues (tickets, repairs, follow-ups)
• Oversee office security systems (badges, access control, cameras if applicable)
• Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanliness
• Empty/fill dishwasher on a daily basis
• Vendor/Contract Management
• Source, onboard, and manage vendors (cleaning, catering, office supplies, etc.)
• Negotiate contracts and pricing where appropriate
• Track renewals, service levels, and vendor performance
• Avoid vendor performance issues
• Approve invoices and coordinate with finance for payment
• Ensure vendors meet compliance, insurance, and safety requirements
• Track and manage office-related expenses and identify cost-saving opportunities
• Office Supplies and Inventory
• Order and restock office supplies, including printer paper, kitchen items, and equipment, emergency equipment, etc.)
• Manage inventory levels and storage organization
• Track usage trends to control costs and avoid shortages
• Report out spend to CFO on a monthly basis
• Maintain equipment (printers, copiers, coffee machines, etc.)

Requirements

• Minimum 2 to 4 years of management experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Ability to self-direct to accomplish the work of the office
• Strong interpersonal, communication, and team-oriented skills
• Ability to work in a fast-paced office environment
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment

Benefits

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time

Company Overview

TIC Solutions is a leading provider of critical asset integrity and engineering solutions. We help keep essential industries operating safely, reliably, and efficiently across North America and beyond. Our teams are driven by safety, innovation, collaboration, and technical excellence, and we are committed to investing in our people through growth opportunities, hands-on experience, and a strong culture of support and accountability. Whether you are in the field, in operations, or supporting the business behind the scenes, you will be part of a team focused on solving complex challenges and delivering high-quality solutions for our customers.