Office Manager/Assistant to the Director

About the role

Assist the General Services Division office in an operational support role through logistics, coordination of workflow and services for all County Facilities including scheduling, work orders, appointments, answering phones, reports, payroll, accounts payable, and other administrative and clerical tasks.

Responsibilities

• Coordinate and update schedules for the Director of Operations
• Track disciplinary actions for the General Service Warehouse and Parks
• Assist the Director with grievances
• Coordinate and assign job requisitions for General Services
• Process personnel actions in Lawson
• Track leave of absences and FMLA cases and hours
• Submit worker's compensation incident reports
• Process payroll for Business office, Almshouse Warehouse, and Parks; submit GS payroll to controllers
• Prepare location sheets for trades and warehouse employees
• Track time off and overtime hours for trades, warehouse, and parks employees
• Prepare and receive timecards for warehouse and parks employees
• Track and notify managers of daily call outs for the department
• Track shoe allowance reimbursements for warehouse and parks employees
• Post weekly job postings at warehouse
• Assist and track license reimbursements
• Assist with phone calls for business office
• Handle credit card authorization for materials purchased for projects
• Perform similar or related duties as assigned or required

Requirements

• High school graduate or equivalent
• Ability to multi-task in a busy office environment
• Organized, accurate, and able to carry out directions to achieve the end goal
• Proficient in Microsoft Office 365 Software (Outlook, Excel, Word, PowerPoint) with a keyboard skill of 45 wpm
• Payroll software experience a plus
• Ability to introduce and implement innovative ideas
• Highly organized with ability to multitask and meet changing deadlines
• Able to work without direction with attention to detail and high degree of accuracy
• Must maintain confidentiality