Office Manager & Accounting Assistant

About the role

The Office Manager & Accounting Assistant oversees the day-to-day administrative operations of the office while providing accounting support to the corporate and management teams.

Responsibilities

• Oversee the daily administrative operations of the office.
• Answer and direct incoming phone calls as needed.
• Order and maintain office supplies.
• Maintain organized office files and company records.
• Cook up with office vendors and service providers.
• Schedule meetings and assist with administrative projects.
• Support managers with general administrative needs.
• Maintain confidentiality of company and employee information.
• Process bank transactions and customer payments daily.
• Make bank deposits.
• Enter vendor invoices and assist with accounts payable processing.
• Absorb accounts receivable activities as needed.
• Reconcile credit card transactions.
• Maintain accurate accounting records and supporting documentation.
• Support the corporate team with special projects and other accounting responsibilities.
• Maintain organized electronic and paper filing systems.
• Recommend improvements to office procedures and workflows.
• Perform other administrative duties as assigned.

Requirements

• A high school diploma or equivalent is required; an associate degree in business or accounting is a plus.
• Two or more years of office administration experience.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• A professional, dependable, and team-oriented attitude.
• The ability to maintain confidentiality and exercise sound judgment.