Office Management Intern

CTP is looking for an Office Management Intern. We love working with talented people, and we continually look for compassionate co-workers with a collaborative spirit to add to our community. Our work moves quickly and we’re great at coming together to find creative solutions for our clients' most interesting problems. CTP’s wide array of work can be seen here. If you’re someone who notices when the coffee is running low, enjoys making a space feel welcoming, and gets excited about planning a fun office activity, this could be a great fit. You’ll get hands-on experience in office operations, event planning, vendor coordination, and creating a great workplace experience. Because this role touches nearly every part of the agency, you’ll also have a unique opportunity to get to know people across CTP, learn what different teams and disciplines do, and build relationships throughout the agency. We’ll encourage you to be curious, ask questions, and take advantage of opportunities to learn more about the work happening around you. In this role, CTP is looking for someone who will contribute to our agency’s success by: Keeping the office stocked with coffee, cold brew, creamers, milk, snacks, beverages, and other essentialsMonitoring office supplies and food inventory and replenishing items as needed through approved purchases or delivery ordersHelping coordinate office lunches, receiving deliveries, and making sure food gets where it needs to goAssisting with planning and executing agency events, celebrations, team activities, seasonal activities, and other fun ways to bring the agency togetherHelping create a welcoming, energetic office environment, including curating and managing the office playlistKeeping the kitchen, refrigerator, and shared spaces clean, organized, stocked, and welcomingHelping ensure conference rooms, shared technology, and common areas are set up and ready for useCompleting basic office opening and closing procedures and helping maintain a comfortable, well-functioning office throughout the dayReceiving and locating office deliveries and communicating with building staff or vendors when neededIdentifying maintenance, technology, or office issues and connecting with the appropriate CTP team member to resolve themMaking approved office purchases and maintaining receipts and documentation for company-card purchasesPitching in wherever needed to help make the office a great place to work Qualifications: Ability to work in our Boston office on Tuesdays and Wednesdays, for a total of 16 hours per weekHighly organized and dependable, with strong attention to detailA proactive, can-do attitude and willingness to jump in wherever neededFriendly and comfortable interacting with coworkers, vendors, delivery people, and building staffCreative and enthusiastic about planning events, activities, and experiences that bring people togetherCurious about people and interested in learning about the different roles and teams within an advertising agencyAbility to manage multiple small tasks and priorities throughout the dayStrong communication skills and good judgmentComfortable working independently and taking ownership of responsibilitiesComfortable using basic workplace technology and learning new apps and systemsPrevious experience in an office, hospitality, event planning, retail, administrative, or customer-service environment is a plus, but not requiredA sense of humor, a collaborative spirit, and appreciation for good coffee are strongly encouraged Please note, all employees are required to be in-office at our CTP location on Tuesdays and Wednesdays. This is a paid internship at $15 per hour, with an expected schedule of 16 hours each week. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment. If you require a reasonable accommodation to complete any part of the application process or in your work once hired, please contact our Human Resources Department. Applicants must be legally authorized to work in the United States. We do not offer visa sponsorship for this role. Powered by JazzHR XZuXtKFREG